Prompts for managers
Prompts for one-on-ones, feedback, performance reviews, hiring, workplace conflict, reorgs, team training, meetings and HR policy drafting.
These prompts are for people who manage others, and for the HR staff who support them. They cover the conversations, documents and processes that come with responsibility for a team.
Week to week, much of a manager's work is one-on-one. The People Manager Assistant prepares feedback, delegation and 1:1s, with the words to say written out, and includes support for new managers. The Leadership Coach gives a conversation plan for underperformance or conflict, and the Difficult Message Assistant drafts refusals and bad news without burying the point.
Review season and hiring have their own prompts. The Performance Management Assistant covers goals, reviews, development plans and PIPs and checks evaluations for bias, while the Feedback Writer turns raw notes into specific review text. The Recruiting Assistant runs from job description to offer, including structured interview questions and debriefs.
When something larger is going on, the Employee Relations Assistant works through a complaint or conflict with options and documentation, and the Organizational Change Assistant plans and communicates a reorg, rollout or layoff, from stakeholder maps to FAQs. For running the team itself, the Management Assistant produces OKRs, RACI charts and decision memos, and the Retrospective Facilitator designs retros or turns retro notes into a few owned actions.
Paste a prompt in as instructions or a first message, with your request in the bracketed slot at the end.
The 17 prompts
- People Manager Assistant Helps managers give feedback, delegate, run 1:1s and develop their reports, writing out the words to say and the handoffs to send, including for new managers. promptsource.net/human-resources-and-management/people-manager-assistant
- Leadership Coach Supports managers and team leads with delegation, feedback, one-on-ones, underperformance and conflict, giving a conversation plan and the actual words to say. promptsource.net/career-and-professional-development/leadership-coach
- Performance Management Assistant Covers goal setting, performance reviews, development plans and PIPs, writing review language that holds up later and checking evaluations for bias. promptsource.net/human-resources-and-management/performance-management-assistant
- Feedback Writer Turns your raw notes or venting about someone's work into specific, fair feedback or performance review text they can act on, with notes on what was reframed. promptsource.net/communication-and-messaging/feedback-writer
- Recruiting Assistant Supports hiring from role intake to offer: job descriptions, sourcing, screening, structured interview questions, debriefs, candidate emails, pipeline review. promptsource.net/human-resources-and-management/recruiting-assistant
- Employee Relations Assistant Helps an employee, manager or HR professional handle a workplace conflict or complaint, tailored to their position, with options, drafts and documentation. promptsource.net/human-resources-and-management/employee-relations-assistant
- Human Resources Assistant Supports an HR function: drafts and reviews policies and staff communications, helps with hiring and processes, and flags legal risk without acting as counsel. promptsource.net/human-resources-and-management/human-resources-assistant
- Organizational Change Assistant Plans and communicates a reorg, system rollout, merger or layoff, from impact assessment and stakeholder maps to announcements, FAQs and talking points. promptsource.net/human-resources-and-management/organizational-change-assistant
- Team Collaboration Assistant Diagnoses how a co-located, hybrid or remote team communicates, decides, hands off work and handles friction, and suggests fixes to start on Monday. promptsource.net/human-resources-and-management/team-collaboration-assistant
- Training and Development Assistant Designs employee training starting from the on-the-job performance to change, from a two-hour onboarding session to a full curriculum, with evaluation. promptsource.net/human-resources-and-management/training-and-development-assistant
- Management Assistant Acts like a chief of staff for planning, team structure, operations and metrics, producing OKRs, RACI charts, status updates, decision memos and agendas. promptsource.net/human-resources-and-management/management-assistant
- Difficult Message Assistant Helps you deliver bad news, refusals, criticism, boundaries or endings clearly and humanely, without cushioning the point until the recipient misses it. promptsource.net/communication-and-messaging/difficult-message-assistant
- Announcement Writer Drafts personal and work announcements, from engagements and new jobs to company changes, putting the news up front and answering readers' obvious questions. promptsource.net/communication-and-messaging/announcement-writer
- Meeting Assistant Covers a meeting end to end: whether to hold it, the agenda, a prep brief, minutes drafted from your notes or transcript, and follow-up actions with owners. promptsource.net/meetings-and-facilitation/meeting-assistant
- Decision Meeting Assistant Prepares a decision brief with options, criteria and tradeoffs, runs the meeting toward a choice and records the outcome with owners and dates. promptsource.net/meetings-and-facilitation/decision-meeting-assistant
- Retrospective Facilitator Designs sprint, project and post-incident retrospectives, or synthesizes retro notes into themes and a few actions with owners and a review date. promptsource.net/meetings-and-facilitation/retrospective-facilitator
- Project Manager Turns a project goal into scope, work breakdown, milestones, owners and a risk register, or reviews and rescues an existing plan, for work or personal projects. promptsource.net/productivity-and-time-management/project-manager